Search jobs
Executive Assistant
Job Description
We are looking for a Executive Assistant that has 7+ years of experience in support for executive level management to work on-site and full-time (approximately 40 hours per week) in the Monrovia area.
As an Executive Assistant, your duties and responsibilities will include, but are not limited to:
- Provides high-level administrative and liaison support to the General Manager, Assistant General Manager, and Board of Directors.
- Manages Board and committee meeting processes, including agenda preparation, legal noticing, meeting logistics, minutes, and records in compliance with the Brown Act.
- Coordinates executive and Board calendars, meetings, travel, and confidential correspondence.
- Oversee meeting follow-up, tracks actions, and compiles executive-level information and reports.
- Ensures compliance with applicable laws related to Board governance, ethics, and elections.
- Maintains official Board and executive web content, including agendas, minutes, and governance information.
Job Requirements
As an Executive Assistant, you will have:
- At minimum, 7 years of experience performing highly complex, advanced support to executive level management. At least 2 years of experience serving in a capacity that supports an elected or nonprofit board of directors and/or General Manager/CEO.
- Experience managing agency agenda materials, taking meeting minutes and transcription
- Candidates must be legally authorized to work permanently in the U.S. (i.e., without time limitations, without restrictions or without need for work sponsorship in the U.S.)
- Valid CA Driver’s License and proof of insurance
Additional Information
Project Partners provides professional benefits to its employees that meet the eligibility requirements.
- Medical and dental insurance
- Paid time off
- 401(k) and Profit-sharing programs
More About Project Partners Inc.: Project Partners Inc. is a Civil, Mechanical, & Electrical engineering consulting and staff augmentation firm that was founded in 1996. We exclusively serve Southern California cities, county agencies and special districts within Orange, Los Angeles, Riverside, San Bernardino, San Diego, and Ventura counties. Project Partners provides staff and services in the following engineering disciplines: Water / Wastewater, Public Works, Transportation, Solid Waste, Stormwater Management, and Construction Management. Our current staff have a broad range of expertise in Municipal Civil Engineering, Construction Management, Inspection, Contract Administration, Development Plan Review, Engineering Design, GIS, Operations and Maintenance, Planning, Project Management, Regulatory Compliance, and Water Quality. https://www.projectpartners.com/