We are looking for an Administrative Assistant that has 1+ years of experience of administrative support to work on-site and part-time (approximately 24 hours per week) in the Rancho Cucamonga area. 

As an Administrative Assistant, your duties and responsibilities will include, but are not limited to:

• Coordinate and schedule meetings, prepare agendas, and support meeting logistics to ensure efficient and productive discussions.
• Assist with planning and organizing daily departmental operations, programs, and services.
• Provide high-level administrative support to management and assigned staff, handling a wide range of responsible and confidential tasks.
• Prepare and process purchase orders, review invoices, and coordinate payment processing in accordance with established procedures.
• Draft, format, and proofread a variety of documents—including memoranda, reports, financial documents, and technical materials—using word processing and related software; independently compose correspondence as needed.
• Maintain and manage calendars for assigned staff, coordinating meetings, events, and activities with internal departments, members of the public, and external agencies.
• Coordinate and process travel arrangements for conferences, seminars, and workshops attended by executive leadership and staff.
• Establish, organize, and maintain departmental filing and records management systems, including confidential and sensitive information.
• Operate and maintain standard office equipment and utilize a variety of computer applications and software programs to generate reports and support departmental operations.

As an Administrative Assistant, you will have:

• High School Diploma or equivalent
• One (1) or more years of progressive administrative experience; experience in a government or public utility is desirable
• Experience with Computer operation and standard use of applicable software such as Microsoft Word, Excel, PowerPoint, desktop publishing, and related databases
• Candidates must be legally authorized to work permanently in the U.S. (i.e., without time limitations, without restrictions or without need for work sponsorship in the U.S.)
• Valid CA Driver’s License and proof of insurance